APPRAISAL SERVICES ADVERTISEMENT

REQUEST FOR PROPOSAL

APPRAISAL SERVICES ADVERTISEMENT RFP# KY-100-1-12-5610

KAYENTA TOWNSHIP KAYENTA, ARIZONA

PROPOSAL RECEIPT DUE DATE AND TIME: at the Kayenta Township

Offices by 4:00 p.m. Mountain Standard Time on May 16, 2025.

I. INTRODUCTION AND BACKGROUND

A. The Kayenta Township Commission (“Commission”) is the governing body of the Kayenta Township (“Township”). The Township is a home rule municipality and political subdivision of the Navajo Nation, which has the “duty, authority, and responsibility to perform all functions necessary for local self-government,” consistent with applicable Navajo and federal 2 N.N.C. §§ 4083, 4084. The Commission and Township have governance authority over Navajo Nation trust lands withdrawn for the Township by the Navajo Nation Council, including lands zoned by the Commission for commercial development. Because the Township’s lands are Tribal trust lands, they can only be occupied for commercial purposes under a Business Site Lease managed by the Township.

B. The Township is issuing this Request for Proposals (“RFP”) to solicit proposals from qualified and interested firms (“Proposer” or “Consultant”) for professional appraisal services of  undeveloped  land  within  the  Kayenta  Township  that  has  been zoned for commercial use, to be performed in compliance with Uniform Standards of Professional Appraisal Practices and conduct as promulgated by the Appraisal Standards Board of the Appraisal Foundation. There are seven (7) such commercial tracts in the Township totaling two hundred seventy-five (275) acres. The Township will select the most responsive proposal in accordance with the Navajo Business Opportunity Act, 5 N.C. § 201 et seq., and the Township’s procurement policies.

II. KTC CONTACT PERSON:

All inquiries concerning this RFP should be directed to:

Kayenta Township

Attn: Geraldine Laughter, Economic Development Specialist

P.O. Box 1490

Kayenta, Arizona 86033

Telephone: (928)697-8451

Fax: (928)697-8461

Email: glaughter@kayentatownship-nsn.gov

III. SCOPE OF WORK/SERVICES

The selected Consultant shall provide professional appraisal (the “Services”) for 7 tracts of commercially zoned Township lands totaling 275 acres, as follows:

A. The Appraisal will include rental valuations per acre / per year for commercial lots ranging from one acre to five acres in size.

B. The Services will include a summary report for each

C. The Appraisal will be compiled and include a graph of combined tracts that shows:

(a) the effective date of value (“DOV”); (b) the fee simple equivalent per square foot; and (c) the estimated annual market rental value per acre.

Proposals should include all elements necessary to provide the Services, including without limitation any necessary property characterization, report preparation, implementation of Services, and a timeline for completion of Services. Unless specified otherwise, all material, labor and equipment shall be furnished by Consultant and shall be Consultant’s sole responsibility.

IV. MINIMUM QUALIFICATIONS

To be deemed minimally qualified for selection, a Proposer must meet each of the following minimum qualifications:

• Licensed real estate appraiser in one of the following states: Arizona, Utah or New Mexico;
• At least 10 years’ experience in commercial real estate appraisal;
• Demonstrated experience in applying the Uniform Standards of Professional Appraisal Practices and conduct as promulgated by the Appraisal Standards Board of the Appraisal Foundation; and
• Three professional

V. NAVAJO NATION BUSINESS OPPORTUNITY ACT

This RFP is subject to the requirements of the Navajo Nation Business Opportunity Act, 5 N.N.C. § 201 et seq.

VI. TIMETABLE

The following solicitation and contract schedule is contemplated by the Township. The submission deadline is mandatory:

VII. PROPOSAL CONTENT AND ORGANIZATION

A Proposal Contents. Each proposal shall contain the following (Note: Proposers should specifically flag any of the following requirements they believe are not applicable to the RFP in the Table of Contents (g., “N/A”). Proposers should also clearly mark any materials that are proprietary or confidential):

1. 1. Transmittal Letter. The transmittal letter should include the name, title, address, phone number, and original signature of an individual with authority to negotiate on behalf of and to contractually bind the Proposer to a firm offer, and who may be contacted during the period of proposal evaluation. Only one transmittal letter needs to be prepared to accompany all copies of the proposal.

1. 2. Cover Page. The cover page should include Proposer information and RFP date.
   3. Table of Contents. A listing of the major sections in the proposal and the associated page numbers.
   4. Statement of Fees and Other Costs or Charges. The Proposer shall provide a statement of all fees and other costs or charges of the Proposer and any proposed lender for the scope of work as set forth herein. The Proposer shall include transportation costs and applicable Township taxes.
   5. Introduction. In this section, the Proposer should demonstrate an adequate understanding of the Proposer’s role and relationship with the Commission and the Township.
   6. Technical Approach. This should include:A. A brief description of the Proposer’s firm, including the year the firm was established, type of organization of firm (partnership, corporation, etc.), and any variation in size over the last five years, along with a statement of the firm’s qualifications for performing the Services.A brief description of the Proposer’s firm, including the year the firm was established, type of organization of firm (partnership, corporation, etc.), and any variation in size over the last five years, along with a statement of the firm’s qualifications for performing the Services.
      • A brief description of the Proposer’s firm, including the year the firm was established, type of organization of firm (partnership, corporation, etc.), and any variation in size over the last five years, along with a statement of the firm’s qualifications for performing the Services.
      • A brief description of the firm’s experience with similar organizations and similar Services.
      • An organizational chart depicting the individuals or team proposed by the firm, a summary of their qualifications including requisite certifications, and experience of each member proposed to provide the Services
   7. Professionals and Staff. The Proposal must describe the qualifications and experience of each professional who will participate in the project, including a resume for each member of the project team. A project manager/principal must be designated, and an organizational chart showing the manager/principal and all project staff must be included. The selected Consultant may not use subcontractors.
   8. Proposer Qualifications and References. The Proposal must include a list of at least three professional references for similar References should include client contact names, addresses, and phone numbers, descriptions of the type of work performed, approximate dates on which the work was completed and professional staff who performed the work. Prior work history must demonstrate satisfactory completion of work.
   9.  Stock ownership/private company owner
   10. Navajo Nation Preference Certificate, if
   11. Statement that Proposer has any required business licenses, certificates, government filings, etc., and a copy of Proposer’s Appraisal License (Arizona, Utah or New Mexico).
   12. Current W-9
   13. Statement that Proposer is in compliance with all applicable laws and regulations.
       • Number of Copies. The Proposer must provide three (3) bound copies and one (1) electronic copy (on a flash drive) of all submittals in response to this RFP.
       • Sealed Proposal. All Proposal packages shall be sealed, and shall indicate on the outside of the package the Proposer’s Name, Address, and whether the Proposer is on the Source List of Certified Navajo Businesses and, if so, whether submitter is Priority #1 or #2, as follows:

1. 1. “DO NOT OPEN-RFP DATED [MONTH] [DATE] [YEAR] SEALED PROPOSAL”
   2. Proposer’s Name, Address, and Navajo Nation Priority Status, if
   3. MAILED TO or DELIVERY TO
      • Submittal. The Proposal shall not be accepted via email and shall be delivered via U.S. Mail or courier and received by the Township no later than to:

MAIL TO: Kayenta Township

Attn: Geraldine Laughter, Economic Development Manager

P.O. Box 1490

Kayenta, Arizona 86033 DELIVER (VIA COURIER) TO:

Kayenta Township

Attn: Geraldine Laughter, Economic Development Manager One quarter mile north of Hwy 163

Kayenta, AZ 86033

The Township is located in a rural area and Proposers should be aware that delivery may be delayed.

VIII.       GENERAL CONDITIONS

1. This RFP does not commit the Township to award a contract, to pay any costs incurred in the preparation of the contract in response to this request, or to procure or contract for services. The Township expressly reserves the right to assess qualifications of a Proposer, reject any and all proposals or to waive any irregularity or information in any proposal or in the RFP procedure and to be the sole judge of the responsibility of any Proposer and of the suitability of the materials and/or services to be rendered. The Township reserves the right to withdraw this RFP at any time without prior notice, to modify, at any time, the scope of work for the project, and to modify the RFP and project schedule described above. The Township is the only office authorized to make copies, distribute, withdraw, cancel, amend, and release materials related to the RFP package.
2. The Township may ask RFP finalists to present oral presentations regarding their firms and any special expertise in the necessary areas. All finalists may be required to participate in negotiations and submit such price, technical, or other revisions of their proposals as may result from negotiations. The Township also reserves the right to award the contract without discussion, based upon the initial proposals. Accordingly, each initial proposal should be submitted on the most favorable terms from a price and a technical viewpoint.
3. Modifications to RFP Requirements. Any changes to the RFP requirements will be made by written addenda by the Township and shall be considered part of the Upon issuance, such addenda shall be incorporated in the RFP documents, and shall prevail over inconsistent provisions of earlier issued documentation.
4. Verbal Agreement or Conversation. No prior, current, or post award verbal conversations or agreement(s) with any officer, agent, or employee of the Commission or the Township shall affect or modify any terms or obligations of the RFP, or any contract resulting from this RFP.
5. Pre-contractual Pre-contractual expenses, which are not chargeable to the Township, are defined as expenses incurred by Proposers including the selected firm in: preparing proposals in response to this RFP; submitting proposals to the Township; negotiations with the Township on any matter related to proposals; other expenses incurred by a Proposer prior to the date of award of any contract. In any event, the Township shall not be liable for any pre-contractual expenses incurred by any Proposer including the selected firm. Proposers shall not include any such expenses as part of the price proposed in response to this RFP. By submitting a proposal, the Proposer agrees that the Commission and Township shall be indemnified and held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any Proposer responding to this RFP, including its agents.
6. Signature Authority and Firm Offer. Each proposal shall provide the name, title, address and telephone number of an individual with authority to bind the Proposer and who also may be contacted during the period of proposal The cover letter for each proposal shall be signed by an official authorized to bind the Proposer and shall contain a statement to the effect that the proposal is a firm offer for at least a sixty (60) day period.
7. Term. Any final contract will be terminable at will by either
8. Compliance with Law. Proposers will comply with all applicable Township, Navajo Nation, and federal ordinances, laws and regulations, including procurement laws and No bribes, gratuities or kickbacks related to the RFP are allowed. Violations will be submitted to the appropriate agency for investigation. The selected Consultant will register as a business with the Township and pay all applicable fees associated with such registration.
9. Ownership of RFP Materials. All documents and materials submitted to the Township are the property of the Material will be kept or destroyed in accordance with applicable policies. RFP materials will be treated as confidential if marked confidential by Proposers.
10. Investigation of Proposers. In its discretion and as deemed necessary and reasonable, the Township may make inquiries and investigations of Proposers. Requests for additional information, documents, or materials by the Township shall be submitted in a timely manner or the Proposal will be considered unresponsive.
11. Subcontractors. The use of subcontractors is not
12. Confidential or Proprietary Information. Any materials submitted by Proposers that a Proposer deems to be proprietary or confidential shall be clearly marked as such to facilitate its protection. The Township will take reasonable precautions to protect any such materials from public disclosure.
13. Contract. The Contract for Services will be the form of contract provided by the Township, as finally negotiated by the selected Consultant and the The Township will not use a form of contract submitted by the selected Consultant.
14. Sovereign Immunity. Nothing in this RFP or in any final Contract for Services shall be construed as a waiver of the sovereign immunity of the Commission or Township.

IX. PAYMENT SCHEDULE

Payments shall be made in accordance with the final Contract for Services.